Microsoft Offers Up to 1TB Site Collections and Unlimited Tenant Storage in Office 365

In case you missed The SharePoint Conference 2014 in Vegas this month, or you live under a rock… in which case you may have missed the conference, because, you are living under a rock, Jeff Teper during his keynote announced that for Office 365 (Enterprise and Academic subscription plans only), can now support up to 1TB site collections, and, also have unlimited storage per tenant.

There was previously a limit on the storage space at 25 TB per tenant. This is no longer an issue if you are in one of the above plans. Per user, you receive the following for your tenant:

“Users get a default 25GB of OneDrive for Business storage, + 50GB of  email storage, + 5GB for each site mailbox you create, + your total available tenant storage, which for every Office 365 business customer starts at 10GB + 500MB  times the number of users”

You also now have the ability to purchase additional storage right through the UI as well from the SharePoint administration console:

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Pretty cool Microsoft… I have had a few clients worry about “hitting the wall” of 25TB, this is now no longer a concern.

The quote above was taken from the original article, which can be found here, along with more information on the offering:

http://blogs.office.com/2014/03/14/sharepoint-online-announces-1tb-site-collections-and-unlimited-tenant-storage-scale/

How much storage space is my site collection using?

NOTE: This post is just covering SharePoint 2010, and not earlier versions of the product.

imageA common question administrators have in their SharePoint environment is “How much storage space is my site collection using?”

Well, fear not, trusty SharePoint administrators! There are a few ways to skin this cat – and we’re going to take a look at them.

 

SharePoint Designer

SharePoint Designer – what was once something administrators and power users shuddered at the mere mention of the tool in prior versions of the product, has gotten a makeover. And, also has a lot of additional functionality. For today’s lesson however, we are only going to look at one specific feature of it – the ability to view the storage used for an entire site collection!

If you open up SharePoint Designer to the root site of your site collection, in the main window, once the site is opened under Site Information, you will see, as highlighted below, that it will conveniently display the Total Storage Used of your entire site collection! There! As the big red button on my desk often says after a good firm press… “That was easy!”.

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Let’s look at a couple of other methods of getting this information, shall we?

StorMan.aspx – SharePoint 2010 Service Pack 1+

This one requires Service Pack 1 to be installed to be able to utilize this feature. It was not in the RTM version. At the root of your site collection, if you go to Site Actions > Site Settings > Site Collection Administration > Storage Metrics, this will give you details on the usage – such as what sites, lists, libraries, and items are taking up the most space, however, it will not give you a total like our trusty SharePoint Swiss Army Knife – SharePoint Designer does, but, it will allow you to drill down into the usage.

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I will also urge you to view Bill Baer’s article on Storage Metrics in Service Pack 1 – which has some great screenshots of the functionality, as well as an overview, available here: http://blogs.technet.com/b/wbaer/archive/2011/06/28/service-pack-1-storage-metrics-storman-aspx.aspx

PowerShell

imagePowerShell, one of the other power tools in SharePoint 2010, much more akin to the Ginsu knife, can also serve up the details, and, like the Ginsu knife, allow you to slice and dice the information in a myriad of ways.

Below is an example script to connect to your site collection, and read out all of the usage information.

$site = Get-SPSite http://my.sitecollection.com
$site.Usage;
$site.Dispose();

Which gives the following output (storage shown highlighted below in bytes):

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To view just the Storage property, and not Bandwidth, Visits, Hits, and DiscussionStorage, you can call this:

$site = Get-SPSite http://my.sitecollection.com
$site.Usage.Storage;
$site.Dispose();

And only the Storage property with the total bytes will be displayed. You can also do some other cool tricks, such as calculating kilobytes, megabytes, gigabytes and terabytes right from the command line as well, to make the results a bit more readable:

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Want more? OK! We can give it to you! Keep reading! (Because, reading is fundamental, you know.)

Web Analytics

Another option to view the storage used, as well as some additional metrics around it, if you have Web Analytics enabled, you can view your usage over time. To see this, go to Site Actions > Site Settings > Site Actions > Site Collection Web Analytics reports

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Once there, in the main screen, you can view a summary of the Total Storage Used under Inventory.

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And if you click on Storage Usage under Inventory within the quick launch navigation on the left, you can then view reports on storage utilization for your site collection, with a graph of the values so you cane easily visualize the trend in storage usage.

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As well as a daily breakdown of the storage used, so you can see how this grows or falls over time.

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You can also run reports for any date range since Web Analytics have been enabled, as well as run workflows against this data for alerting and reporting.

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I hope you were able to learn something new today… have another method in which you get your site collection storage metrics? Leave it in the comments below for everyone else!

Calculating Site Collection Usage via SQL

I have been slow on the informational posts lately, sorry about that! Have had lots happening in the work world over the past few months, and have not been able to get much done in that arena, between SharePoint Saturday Boston, The SharePoint Technology Conference, Best Practices Conference, business development, the SharePoint Saturday Boston Webinar Series, the Boston Area SharePoint Users Group, writing chapters for a book, as well as client work (last, but certainly not least), my blog entries have become few and far between.

I also need to get my feedburner redirected from live spaces, and oh so much more…

However, I thought I would write a quick post! I use this quick SQL statement from time to time, and used it again today, and wanted to share it quickly with the few souls that actually read this blog 🙂

   1: SELECT FullUrl AS URL,(DiskUsed/1024) AS SiteCollectionUsedKB from Sites

 

Simple, but, it gets the job done. From your content database, running this query will return the URL of the site collection, as well as its storage allocation. Handy, and useful!

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