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Creating a Licensed Users View in Office 365

In Office 365, when managing users and groups under the Office 365 Admin Center, they have several canned views you can use to filter the list of employees and groups that you see.

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One which is not there by default, which is a custom view, is Licensed Users. You can easily create views or edit existing views by using the menu items at the bottom. In this case, we are going to create a New view

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First, just like any other view in SharePoint, you need to give the view a name. In this case, I used Licensed Users

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I’ve left every other option blank except for Assigned license. I’ve changed this field to reflect my client’s license plan, which is the E3 license.

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Click Save, and you’re good to go.

If you have multiple licenses in use, you will need to create multiple views, as it is a single selection drop-down.

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I have a Public SharePoint Online site?

Yes. Yes you do. Well, if you have Office 365 and it is part of the license which you purchased. You didn’t have to do anything, you have a public facing (anyone on the internet can hit it just like a normal website) website.

Where is it?

It’s easy to find. Go into the SharePoint Online Admin Center

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Select the first link on the left side navigation (the default) site collections

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And in the listing on the right side of the page, it will be listed first under Public Website

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The default URL will be http://yourtenantname-public.sharepoint.com.

And if you go there…You’ll see a nice SharePointy and Cloudy site…

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Oh Cool! Now I can create a website like Ferrari in Office 365/SharePoint Online????

No. As of yet, SharePoint Online in Office 365 does not contain all of the super awesome Web Content Management and publishing controls that SharePoint 20XX on-premises does.

Oh…

Yep.

Ok, the public website is enough for my needs, can I create more than one?

No. Once you have one created, you cannot create another one. It will appear greyed out when attempting to create a new site collection.

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Oh…

Yep.

Enabling Office on Demand in SharePoint Online

Office on Demand is a new feature in SharePoint Online on Office 365. Straight from the link, from the horses’ mouth so to speak:

Office on Demand is a feature that provides online access to full rich Office desktop applications, including Word, Excel, and PowerPoint, when you’re using a PC that doesn’t have the latest version of Office installed locally. Office on Demand is available to anyone who has an Office 365 subscription that includes the Office application suite. Office 365 subscriptions that include the Office applications let you install on up to five devices for use both online and offline. Office on Demand is a helpful option if you want to use your Office applications on an additional device or on a device that you don’t own, such as when you’re logged in as a guest using someone else’s computer.

This also works in environments where thin clients are used such as a Citrix or kiosk based setup where users cannot install software, and license management can become quite the hassle if multiple users are using the same server to do their work each day.

To enable or disable Office on Demand

Go into your SharePoint Online Admin Center

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and select Settings from the left-side navigation

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And then scroll down to the Office on Demand header to enable or disable the functionality.

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Managing External Sharing in SharePoint Online

A question I frequently hear from clients when moving to Office 365 and SharePoint online, is how can I manage external sharing?

Maybe an organization does not want to allow content to be shared with external users, or allow users direct access to documents without first having an account and logging in. There are many different situations and requirements which may need to have the external sharing settings tweaked.

To do so, go into your SharePoint Online Admin Center

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and select Settings from the left-side navigation

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And then once there (and currently it is the second header down on the right side of the screen), choose one of the options which firs your requirements.

  • Don’t allow sharing outside your organization
  • Allow external users who accept sharing invitations and sign in as authenticated users
  • Allow both external users who accept sharing invitations and anonymous guest links

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SharePoint Online is…Helpful!

In many cases when working with SharePoint, you do not always know “what happens next” when do perform an operation in SharePoint. Microsoft is working to change that, especially with SharePoint Online and Office 365. Now, when performing actions, things have been re-worded, or additional information and confirmations have been added to the screens, since it is not just us SharePoint nerds managing deployments anymore with SharePoint Online.

Example: Deleting a Site Collection

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See what they did there? Big red letters, stating that you can no longer access SharePoint anymore if you delete the root/main site collection in SharePoint online. It’s not wordy, and its in RED. You should hopefully not gloss over it. This will hopefully save some headaches and confusion.

How Do I Upgrade My Trial Office 365 Subscription to a Subscription Plan?

It is very cool, you get a 90 day trial for Office 365 to really test out the system and see what works, what doesn’t, and plan for your move to the service. 90 days, and you can even ask for extensions to make sure that this is the right solution for you. Not many services offer that even by a long shot. Microsoft wants you to make the right decision.

So, now that you’ve decided to go with Office 365, how can you keep all of your work and get properly licensed? It’s quite simple. Go to the Office 365 Admin Center

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Select Purchase Services from the left-side navigation

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You will see your current plan, listed as Currently in trial

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Click the handy Buy now link…

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And complete the process from there.

HOWEVER….. make sure you have your licensing trued up first. If you have licensed all 250 trial users you can have, and you only need 30… that first bill is going to be awfully painful.

Updated New England SharePoint (and Office 365) Community List

Good morning everyone, just a quick post to let you know that I have updated the New England SharePoint (and Office 365) Community List.

Is your group or event missing, anything need correction? If so, please drop in a comment below and let me know!

New England has a fantastic community around SharePoint and Office 365. Lots of opportunities to learn and network with some great people from around the area.

See you at a SPUG soon!

April 2014 #CollabTalk TweetJam On Social Influence

Join me, and a host of other SharePoint experts on Tuesday, April 29th at Noon EST for a TweetJam to discuss Microsoft’s Strategy for Social Influence

Below is a re-post from Christian Buckley’s blog:

April 2014 CollabTalk TweetJamIt’s time once again for my monthly #CollabTalk tweetjam scheduled for April 29th at 9am Pacific / 12pm Eastern focusing on the theme of “Microsoft’s Strategy for Social Influence” which is a supporting activity for a panel event I’ll be running at the European SharePoint Conference on this subject next month. I ran a tweetjam on a similar topic last summer, but wanted to touch on the topic once again because of the ESPC panel – and because we now have more details on Microsoft’s social strategy following the SharePoint Conference in Las Vegas last month. Specifically, Microsoft announced their new OfficeGraph technology, which plays a key role in the company’s efforts to identify, utilize, and measure social influence through various “listening” tools within the business and productivity platforms we use every day, like SharePoint, Outlook, Yammer, Dynamics CRM, and of course from our use of the internet to search, communicate and collaborate. It’s pretty simple – to identify social influence and do something with it, you need to track social activities….so OfficeGraph is a HUGE step in the right direction, and I’m pretty excited to see Microsoft innovate in this area.

If you’re new to the tweetjam model, basically its an hour-long public conversation held on Twitter and using a shared hashtag (or as @sebmatthews would call it, “a shared octothorpe metadata field”) which is #CollabTalk. You can use your Twitter platform of choice OR go over to http://twubs.com/CollabTalk which automatically appends each message with #CollabTalk, and has a nice feature that allows followers to actually slow the dialog down to a readable speed (it can fly by fairly quickly). The questions we will be discussing are listed below:

"Microsoft’s Strategy for Social Influence"

  • Q1: How is social influence impacting collaboration and search?
  • Q2: Is social influence important within the enterprise?
  • Q3: How are organizations tracking and measuring social influence?
  • Q4: What are your thoughts on Microsoft’s social roadmap?
  • Q6: What are the logical “next steps” for OfficeGraph?
  • Q7: Is social changing the direction of Microsoft’s business and productivity platforms?

As always, we will have a panel of experts on hand to help seed the conversation – but anyone can jump in and participate. That’s the point – we want to encourage people to share their perspectives, so don’t be shy. Our panel this month will include:

  • Marwan Tarek (@marwantarek), SharePoint MVP and principal technology strategist at BrightStarr
  • Jussi Mori (@JussiMori), SharePoint MVP, social expert and consultant at Peaches Industries
  • Barry Jinks (@BJinks), founder and ceo at Colligo
  • Jeff Shuey (@Jshuey), director of strategic alliances at Gimmal
  • Geoff Varosky (@gvaro), senior consultant at Jornata
  • and myself as your host and moderator (@buckleyplanet), SharePoint MVP and chief evangelist at Metalogix

I’ll add to this list of panelists as I confirm them in the next day or two, and am excited to once again have a lively debate. We’re also doing something slightly different this time around – we’ll have a number of our panelists live via Google Hangouts, allowing viewers yet another way to participate, watching us as we “simulcast” the tweetjam via video. I’m not sure how it’ll turn out, or if it will provide any additional value – but we’ll try anything once, and it should be fun!

Mark your calendars, tell your colleagues, and get involved!

Office Now Available on the iPad

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No more do you need to use other word editors, excel-like programs, and slideshow apps, and more on your iPad. Microsoft announced Thursday 3/27 via the Office Blogs website that the Office Suite is now available for you iPad users (I am one too, so I am psyched about this!)

Your Office 365 subscription not only gets you the Office for iPad apps installed on up to 5 tablets, but also 5 copies across Office for your PCs and Macs.  With one subscription all of your devices are covered, so you can work the way you want.

This is awesome news.

Also to note from the article:

Office Mobile for iPhone and Android phones free

Just like Office Mobile for Windows Phone, we are making Office Mobile for iPhone and Android phones free for everyone. With Office Mobile, you have the ability to view and edit your Office content on the go.  Office Mobile is available in the App Store and Google Play.

Even more awesome news. I’m an Android user.

You can expect a tablet like interface to the familiar interface you are already familiar with in office, now across all of your devices. Go on, be productive.

Quote sources: http://blogs.office.com/2014/03/27/announcing-the-office-you-love-now-on-the-ipad/

Office 365, SharePoint Online and SharePoint 2013 On-Premises Feature Matrix

Andrew Connell released an updated Excel Spreadsheet today, which shows the (filterable) differences between Office 365 plans, SharePoint Online, and SharePoint 2013 on-premises. This is a great resource to keep handy, and keep you honest 🙂

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Read more at http://www.andrewconnell.com/blog/office-365-sharepoint-online-and-sharepoint-2013-on-prem-feature-matrix-updated#RLqeQWPtJtHiWVwi.99

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